Certificate of Insurance Submission Form

NY NOW does not provide any type of insurance coverage for the property and/or personnel of exhibiting companies. Exhibitors must maintain insurance that meets the requirements below and provide proof to NYNOW Show Management prior to move-in at the show.

An exhibitor shall, at their own expense, secure and maintain through the term of this contract, including move-in and move-out days, the insurance listed below. All such insurance shall be primary of any other valid and collectible insurance of the exhibitor and shall be written on an occurrence basis. Claims-made policies are not acceptable and do not constitute compliance with the exhibitor’s obligations under this paragraph.

The following three types of insurance are required:

• Workers’ Compensation insurance unless you are the sole proprietor. A sole proprietor is a business entity that is owned and run by one individual. If you have even one other person in the booth working with you, you will need worker’s compensation coverage.

• Comprehensive General Liability insurance with limits not less than $1,000,000 each occurrence, $2,000,000 aggregate, combined single limit for bodily injury and property damage, including coverage for personal injury, contractual, and operation of mobile equipment, products, and liquor liability (if applicable).

• Automobile Liability insurance with limits not less than $500,000 for each occurrence combined single limit for bodily injury and property damage, including coverage for owned, non-owned, and hired vehicles, including loading, and unloading operators. Auto coverage is only required if there is a vehicle in your booth or if you are using a designated loading/unloading area i.e., POV area.

Comprehensive General Liability and Automobile Liability insurance policies shall be named as additional insured, Rockview Management (Show Management), Jacob K. Javits Government (Facility), and Freeman (General Service Contractor). If requested, copies of additional insured endorsements, primary coverage endorsements, and complete copies of policies satisfactory to Rockview Management, shall be furnished to Rockview sixty (60) days before the first day of the event. Certified copies of the Certificates of Insurance or policies shall provide that they may not be canceled without a 30-day advance written notice to Emerald.

CLICK HERE TO DOWNLOAD A SAMPLE CERTIFICATE OF INSURANCE

The following MUST be contained on the certificate:

Producer – Name, Address, and Phone Number of the insurance carrier

Insured – Company Name, Address, Phone Number, and Booth Number

Coverages – Coverage must be provided for Comprehensive General Liability, Automotive Liability (if applicable), and Workmen’s Compensation, complete with policy numbers, effective dates of Coverage and limits of coverage.

Form of Coverage – Must be “occurrence” form of coverage.

Description of Special Items – Rockview Management (Show Management), Freeman (Official Service Provider), NY NOW (Show) and The Javits Convention Center (Facility) as additional insureds on a primary and non-contributory basis. Show dates are August 2-4 2026.

Certificate Holder Information should be listed as:

Rockview Management Group Inc./ NY NOW
2827 Dover Road NW, Atlanta GA 30327

Policy Effective Date – Must be prior to or coincidental with the first day of Exhibitor Move-In.
Policy Expiration Date– Must be on or after the last day of Exhibitor Move-Out.
Limits of Insurance – Must be the same or greater than required by contract. See Insurance Requirements.
Authorized Representative – Must be signed (not stamped) by an authorized representative of Producer

REPORTING

In the event of damage or loss of property, or an accident or injury,
it is your responsibility to contact your insurance broker or carrier immediately.