EXHIBITOR TOOLS
Information about deadlines, regulations, ordering furniture, account login credentials, and other services. The information on this page is for current exhibitors only. Prospective exhibitors, click here.
Quick Links
NEED-TO-KNOW EXHIBITOR INFO
Freeman Quick Facts
Pre-Show Checklist
NY NOW Exhibitor Hub
Log in here. This is where all of your business with NY NOW lives in your Exhibitor Hub: view invoices, make payments, and manage your contract.
Here’s a cheat sheet to get you started.
NY NOW Online
Log in here. This is where all of your business with buyers lives: you’ll edit your brand details & upload products so that buyers can shop online via our Market Directory.
Here’s a cheat sheet to get you started.
Register for Staff Badges
Please make sure to complete registration for yourself and all of your booth staff participating at the NY NOW Winter Market. Click here to do so.
Winter 2024 Exhibitor Services Manual
The Exhibitor Services Manual is your destination for key in-person event details, including show rules and regulations, mandatory forms, and order form deadlines for ordering services through NY NOW® approved vendors.
Incubator Brands ONLY - Exhibitor Services Manual
The Exhibitor Services Manual is your destination for key in-person event details, including show rules and regulations, mandatory forms, and order form deadlines for ordering services through NY NOW® approved vendors.
Download Incubator Brands ONLY – Exhibitor Services Manual Kit
Exhibitor Help Center
Looking for something else? View our FAQ’s Here
BOOTH PACKAGE SPECIFICATIONS & REGULATIONS
Raw Space
Pipe & Drape
Veloce with Fascia (Hard Wall)
Veloce without Fascia
Incubator
Coming Soon.
HOTEL & TRAVEL
Book Your Hotel Reservation
NY NOW negotiates special room rates with the most convenient hotels to make your trip affordable. We encourage all attendees and exhibitors to take advantage of the special discounts by booking your rooms through our official housing company, EventSphere. Click Here
Directions & Parking Information
INSURANCE INFORMATION
Insurance Requirements
NY NOW® Management requires each exhibiting company and Exhibitor Appointed Contractor (EAC) to carry general liability insurance, automotive liability (if applicable), and workmen’s compensation coverage.
Additional insured should be listed as follows: Emerald Expositions, NY NOW 2024, Freeman, and the Jacob K. Javits Convention Center.
If you don’t have insurance that meets the requirements, insurance can be procured from the Marsh Total Event Exhibitor Insurance Program with whom a special group rate has been negotiated, or your insurance provider. Exhibitors will not be able to set up until we receive your insurance certificate.
Sample COI Form
Total Event Insurance Form
MOVE-IN & MOVE-OUT INSTRUCTIONS
Move in Guidelines & Hand Carry Policy
Union Jurisdictions
Marshaling Yard Directions & Map
SHIPPING
Phoenix International Customs Broker Information
To Warehouse Shipment Label
To Show Site Shipment Label
Key Resources
Exhibitor Hub Account
All of your business with NY NOW lives in your Exhibitor Hub: view invoices, make payments, and manage your contract.
Here’s a cheat sheet to get you started.
NY NOW Online Account
You’ll edit your brand details & upload products here so that buyers can browse and shop online via our Market Directory.
Here’s a cheat sheet to get you started.
Exhibitor Registration
Please make sure to officially register yourself and all of your booth staff ahead of time for the NY NOW Winter Market. Click here to do so, and from this page you’ll also be able to: send confirmation emails to your booth staff; order badge scanners; copy your unique link to refer buyers to the market; and more.
Sponsorship Opportunities
Maximize brand exposure and engage the 40,000+ buyers in our community! Click here for a comprehensive exhibitor sponsorship menu for Winter 2024. To purchase a sponsorship opportunity, feel free to visit this page, and/or contact your NY NOW Sales Manager to discuss which opportunities are best for maximizing exposure for your brand. Be sure to submit for free marketing features as well!
First-Time Exhibitor Program
Whether you’re a first-time exhibitor or a seasoned pro, our Exhibitor Education page offers a wealth of tips, and insights that will help you make the most out of your NY NOW experience. From pre-event planning to post-event follow-up, we’ve got you covered with tons of valuable webinar and written content, including marketing and branding resources, booth design and merchandising tips, social media strategies, and so much more.
New York City
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