EXHIBITOR TOOLS
Information about deadlines, regulations, ordering furniture, account login credentials, and other services. The information on this page is for current exhibitors only. Prospective exhibitors, click here.
Quick Links
NEED-TO-KNOW EXHIBITOR INFO
Freeman Quick Facts
Pre-Show Checklist
NY NOW Exhibitor Hub
Log in here. This is where all of your business with NY NOW lives in your Exhibitor Hub: view invoices, make payments, and manage your contract.
Here’s a cheat sheet to get you started.
Upload Products to NY NOW Online
Log in here. This is where all of your business with buyers lives: you’ll edit your brand details & upload products so that buyers can shop online via our Market Directory. *Summer 2025 Market Directory coming soon!
Here’s a cheat sheet to get you started.
Register for Staff Badges
Please make sure to complete registration for yourself and all of your booth staff participating at the NY NOW Summer Market. Exhibitor Registration COMING SOON!
Exhibitor Services Manual
The Exhibitor Services Manual is your destination for key in-person event details, including show rules and regulations, mandatory forms, and order form deadlines for ordering services through NY NOW approved vendors.
Exhibitor Services Manual (Incubator Version)
The Exhibitor Services Manual is your destination for key in-person event details, including show rules and regulations, mandatory forms, and order form deadlines for ordering services through NY NOW approved vendors.
Exhibitor Help Center
Looking for something else? View our FAQ’s Here
Jake Tools Kit
Javits Center order portal for exhibitors:
General Information
BOOTH PACKAGE SPECIFICATIONS & REGULATIONS
Raw Space
Pipe & Drape
Veloce with Fascia (Hard Wall)
Veloce without Fascia
Incubator
Stretched Fabric with Fascia Package with spec (SMT)
Booth Guidelines
HOTEL & TRAVEL
Book Your Hotel Reservation
NY NOW negotiates special room rates with the most convenient hotels to make your trip affordable. We encourage all attendees and exhibitors to take advantage of the special discounts by booking your rooms through our official housing company, EventSphere. Click Here
Directions & Parking Information
INSURANCE & EXHIBITOR APPOINTED CONTRACTOR (EAC) INFORMATION
Insurance Requirements
Submit Certificate of Insurance and/or EAC information HERE
Download Insurance Information and submit your Insurance documents here.
NY NOW® Management requires each exhibiting company and Exhibitor Appointed Contractor (EAC) to carry general liability insurance, automotive liability (if applicable), and workmen’s compensation coverage.
Additional insured should be listed as follows: Emerald Expositions, NY NOW 2025, Freeman, and the Jacob K. Javits Convention Center.
If you don’t have insurance that meets the requirements, insurance can be procured from the Marsh Total Event Exhibitor Insurance Program with whom a special group rate has been negotiated, or your insurance provider. Exhibitors will not be able to set up until we receive your insurance certificate.
Sample COI Form
Total Event Insurance Form
MOVE-IN GUIDELINES
Move-In & Move-Out Instructions
Labor/Union Laws
Marshaling Yard Directions & Map
Javits Center Policies
SHIPPING
Shipping Information
Advance Shipping to Warehouse Shipments must be received between July 07- July 24
Direct Shipments to Show Site Shipments must be received on or after July 31
Phoenix International Customs Broker Information
Shipment Label to Show Site & Warehouse
Key Resources
Exhibitor Hub Account
All of your business with NY NOW lives in your Exhibitor Hub: view invoices, make payments, and manage your contract. Closer to the market, you’ll submit your insurance, register your staff, review our Exhibitor Services Manual, and more.
Here’s a cheat sheet to get you started.
NY NOW Online Account
You’ll edit your brand details & upload products here so that buyers can browse and shop online via our Market Directory.
Here’s a cheat sheet to get you started.
Exhibitor Registration
Please make sure to officially register yourself and all of your booth staff ahead of time for the NY NOW Summer Market. Exhibitor Registration Coming Soon.
Sponsorship Opportunities
Maximize brand exposure and engage the 50,000+ buyers in our community! To purchase a sponsorship opportunity, feel free to visit this page, and/or contact your NY NOW Sales Manager to discuss which opportunities are best for maximizing exposure for your brand. Be sure to submit for marketing opportunities features as well!
Check out our comprehensive exhibitor sponsorship menu for Summer 2025 here.
First-Time Exhibitor Program
Whether you’re a first-time exhibitor or a seasoned pro, our Exhibitor Education page offers a wealth of tips, and insights that will help you make the most out of your NY NOW experience. From pre-event planning to post-event follow-up, we’ve got you covered with tons of valuable webinar and written content, including marketing and branding resources, booth design and merchandising tips, social media strategies, and so much more.
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