EXHIBITOR TOOLS
Information about deadlines, regulations, ordering furniture, account login credentials, and other services. The information on this page is for current exhibitors only. Prospective exhibitors, click here.
Quick Links
NEED-TO-KNOW EXHIBITOR INFO
Freeman Quick Facts
Pre-Show Checklist
NY NOW Exhibitor Hub
Log in here. This is where all of your business with NY NOW lives in your Exhibitor Hub: view invoices, make payments, and manage your contract.
Here’s a cheat sheet to get you started.
Upload Products to NY NOW Online
Log in here. This is where all of your business with buyers lives: you’ll edit your brand details & upload products so that buyers can shop online via our Market Directory. *Summer 2025 Market Directory coming soon!
Here’s a cheat sheet to get you started.
Register for Staff Badges
As the NY NOW Summer Market Contract Contact for your company, you will receive an email from: [email protected] with a unique company login to the Exhibitor Badge Portal where you will register yourself and your staff. You can use our How-To Cheat Sheet HERE. For additional support, please contact [email protected]
Exhibitor Services Manual
The Exhibitor Services Manual is your destination for key in-person event details, including show rules and regulations, mandatory forms, and order form deadlines for ordering services through NY NOW approved vendors.
Exhibitor Services Manual (Incubator Version)
The Exhibitor Services Manual is your destination for key in-person event details, including show rules and regulations, mandatory forms, and order form deadlines for ordering services through NY NOW approved vendors.
Exhibitor Services Manual (CURATED Version)
The Exhibitor Services Manual is your destination for key in-person event details, including show rules and regulations, mandatory forms, and order form deadlines for ordering services through NY NOW approved vendors.
Exhibitor Help Center
Looking for something else? View our FAQs here.
Jake Tools Kit
Javits Center order portal for exhibitors:
General Information
NY NOW Show Management makes every effort to protect exhibitors’ merchandise and displays. Show Management will provide perimeter guard service on a 24-hour basis to include move-in, show days, and move-out. While Show Management will implement security measures to safeguard your property, neither Show Management, the Jacob K. Javits Convention Center, agents nor employees assume any responsibility for such property, loss, or theft.
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Tips To Help Protect Your Product
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Monitor your booth when your product is being delivered.
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Hire a security guard to watch your booth overnight.
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Perform an inventory after your product has been delivered and note any damage or missing items.
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Do not list the contents on the outside of your shipping crates/boxes. Use a code to indicate contents.
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After show hours cover your displays with a tarp or other solid material to discourage potential theft.
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Do not leave valuable exhibit materials or proprietary information under tables or behind displays when the show is closed, or your booth is unattended.
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Always staff your booth during show hours (required).
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Staff your booth until your product and/or the floor is cleared during move-out. Once the show has closed, pack as quickly as possible and do not leave your display unattended.
BOOTH PACKAGE SPECIFICATIONS & REGULATIONS
Raw Space
Pipe & Drape
Veloce without Fascia
Incubator
Stretched Fabric with Fascia Package with spec (SMT)
Booth Guidelines
HOTEL & TRAVEL
Book Your Hotel Reservation
NY NOW negotiates special room rates with the most convenient hotels to make your trip affordable. We encourage all attendees and exhibitors to take advantage of the special discounts by booking your rooms through our official housing company, EvolveCon. Click Here.
Directions & Parking Information
INSURANCE & EXHIBITOR APPOINTED CONTRACTOR (EAC) INFORMATION
Insurance Requirements
Submit Certificate of Insurance and/or EAC information here.
Download Insurance Information and submit your Insurance documents here.
NY NOW® Management requires each exhibiting company and Exhibitor Appointed Contractor (EAC) to carry general liability insurance, automotive liability (if applicable), and workmen’s compensation coverage.
Additional insured should be listed as follows: Emerald Expositions, NY NOW 2026, Freeman, and the Jacob K. Javits Convention Center.
If you don’t have insurance that meets the requirements, insurance can be procured from the Marsh Total Event Exhibitor Insurance Program with whom a special group rate has been negotiated, or your insurance provider. Exhibitors will not be able to set up until we receive your insurance certificate.
Sample COI Form
Total Event Insurance Form
MOVE-IN GUIDELINES
Move-In & Move-Out Instructions
Labor/Union Laws
Marshaling Yard Directions & Map
Javits Center Policies
SHIPPING
Shipping Information
Advance Shipping to Warehouse Shipments must be received between December 30th and January 20th.
Direct Shipments to Show Site Shipments must be received on or after January 29th.
Shipment Label to Show Site & Warehouse
Key Resources
Exhibitor Hub Account
All of your business with NY NOW lives in your Exhibitor Hub: view invoices, make payments, and manage your contract. Closer to the market, you’ll submit your insurance, register your staff, review our Exhibitor Services Manual, and more.
Here’s a cheat sheet to get you started.
NY NOW Online Account
You’ll edit your brand details & upload products here so that buyers can browse and shop online via our Market Directory.
Here’s a cheat sheet to get you started.
Sponsorship Opportunities
Maximize brand exposure and engage the 50,000+ buyers in our community! To purchase a sponsorship opportunity, feel free to visit this page, and/or contact your NY NOW Sales Manager to discuss which opportunities are best for maximizing exposure for your brand. Be sure to submit for marketing opportunities features as well!
Check out our comprehensive exhibitor sponsorship menu for Summer 2025 here.
First-Time Exhibitor Program
Whether you’re a first-time exhibitor or a seasoned pro, our Exhibitor Education page offers a wealth of tips, and insights that will help you make the most out of your NY NOW experience. From pre-event planning to post-event follow-up, we’ve got you covered with tons of valuable webinar and written content, including marketing and branding resources, booth design and merchandising tips, social media strategies, and so much more.
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